D: Refusal to provide contact information 

[Name]
[Address]

[Date]

Dear [Name]

Thank you for your [letter/email/fax] of [date] requesting the contact information for [insert name of subject].  

I regret that I cannot tell you if [insert name of subject] is a student at the University or provide their contact details as doing so could breach the data protection principles under data protection law’.

I can pass on your contact details or forward a sealed envelope or email to the individual on a conditional basis, i.e., I will forward your details if the person is a student at the University.  I regret that I cannot tell you if the message has been delivered as this could inadvertently reveal information about [insert name of subject]’s whereabouts.  Again, this could breach the data protection principles.

Please let me know if you would like the University to attempt to forward a message.

Yours sincerely